diff --git a/rm-server/config/alfresco/module/org_alfresco_module_rm/dod5015/DODExampleFilePlan.xml b/rm-server/config/alfresco/module/org_alfresco_module_rm/dod5015/DODExampleFilePlan.xml index 9b40dfe679..cfc6288333 100644 --- a/rm-server/config/alfresco/module/org_alfresco_module_rm/dod5015/DODExampleFilePlan.xml +++ b/rm-server/config/alfresco/module/org_alfresco_module_rm/dod5015/DODExampleFilePlan.xml @@ -1,44 +1,46 @@ - - + + Reports 0318 Reports Record series for reports - + - + - + + - - + + AIS Audit Records 0318-01 @@ -47,43 +49,44 @@ week|1 true - + - + - - + + N1-218-00-4 item 023 - Cut off monthly, hold 1 month, then destroy. + Cut off monthly, hold 1 month, then destroy. - + - - - + + + cutoff monthend|1 - - - + + + destroy month|1 {http://www.alfresco.org/model/recordsmanagement/1.0}cutOffDate - + - - + + - - - - - + + + + + + January AIS Audit Records January AIS Audit Records @@ -94,57 +97,59 @@ - + - + - + + - + Unit Manning Documents 0318-02 Unit Manning Documents Consisting of manpower document and monthly strength report forwarded to OSD and other activities which are maintained by personnel office as the official record copy. - - + + - + - - + + N1-218-89-1 item 002 Cut off every 3 months, hold 3 months, then destroy. - + - - - + + + cutoff quarterend|1 - - - + + + destroy month|3 {http://www.alfresco.org/model/recordsmanagement/1.0}cutOffDate - - + + - + - + + 1st Quarter Unit Manning Documents 0318-02-01 @@ -153,55 +158,57 @@ - + - + - + + - + Overtime Reports 0318-03 Overtime reports and related documents - Overtime reports and related documents which are maintained by JS/combatant controller as the official record copy. - - + Overtime reports and related documents which are maintained by JS/combatant controller as the official record copy. + + - + - - + + N1-218-00-7 item 28 - Cut off at end of FY, hold 3 years, then destroy. + Cut off at end of FY, hold 3 years, then destroy. - + - - + + cutoff - fyend|1 - - - + fyend|1 + + + destroy year|3 {http://www.alfresco.org/model/recordsmanagement/1.0}cutOffDate - - + + - - - + + + + FY08 Overtime Reports 0318-03-01 @@ -210,54 +217,56 @@ - + - + - + + - + Bi-Weekly Cost Reports 0318-04 Bi-Weekly Cost Reports Bi-wekly cost reports which are maintained by JS/combatant command controler as the official record copy. - - + + - + - - + + N1-218-00-7 item 2 - Cut off at end of CY, hold 2 years, then destroy. + Cut off at end of CY, hold 2 years, then destroy. - + - - + + cutoff yearend|1 - - - + + + destroy year|2 {http://www.alfresco.org/model/recordsmanagement/1.0}cutOffDate - - + + - + + CY08 Unit Manning Documents 0318-04-01 @@ -266,121 +275,124 @@ - + - + - - + + - + Military Files 0412 Military Files Record series for military files - + - + - + + - + Military Assignment Documents 0412-01 Military Assignment Documents - Policy matters pertaining to military assignments which are maintained by any JS/combatant command activity as the official record copy. + Policy matters pertaining to military assignments which are maintained by any JS/combatant command activity as the official record copy. - + - + - - + + N1-218-00-3 item 30 - Cut off when superseded, hold 5 years, then destroy. - true + Cut off when superseded, hold 5 years, then destroy. + true - + - - + + cutoff superseded - - - + + + destroy year|5 {http://www.alfresco.org/model/recordsmanagement/1.0}cutOffDate - - + + - + - + - + - + - + + - + Official Military Personnel Privilege Card Applications 0412-02 Official Military Personnel Privilege Card Applications - Consisting of: documents reflecting applications for priviege cards and ration cards, including Department of Defense Forms (DD Forms) 1172 (Application for Unifomed Services Identification and Privilege Card) and similar documents which are maintained by any JS/combatant command activity. + Consisting of: documents reflecting applications for priviege cards and ration cards, including Department of Defense Forms (DD Forms) 1172 (Application for Unifomed Services Identification and Privilege Card) and similar documents which are maintained by any JS/combatant command activity. - + - + - - + + N1-218-00-3 item 20 Cut off when no longer needed and destroy immediately. - + - - + + cutoff no_longer_needed - - - + + + destroy immediately|0 - - + + - + + COL Bob Johnson 0412-02-01 @@ -388,6 +400,7 @@ + PFC Alan Murphy 0412-02-02 @@ -396,59 +409,61 @@ - + - + - + + - + Personnel Security Program Records 0412-03 Personnel Security Program Records - Position sensitivity files including requests for information relating to the designation of sensitive and non-sensitive personnel positions in an agency and results of final actions taken consisting of approved requests which are maintained by any JS/combatant command activity + Position sensitivity files including requests for information relating to the designation of sensitive and non-sensitive personnel positions in an agency and results of final actions taken consisting of approved requests which are maintained by any JS/combatant command activity - + - + - - + + N1-218-00-4 item 017 Cutoff when position is abolished, re-designated, or no longer needed, whichever is later. Destroy immediately after cutoff. - + - - + + cutoff abolished re_designated no_longer_needed - + and - - - + + + destroy immediately|0 - - + + - + + Commander's Administrative Assistant 0412-03-01 @@ -456,6 +471,7 @@ + Equal Opportunity Coordinator 0412-03-02 @@ -464,138 +480,142 @@ - + - + - + - + + Civilian Files 0430 Civilian Files Record series for civilian files - + - + - + + - + Employee Performance File System Records 0430-01 Employee Performance File System Records - Consisting of: performance records superseded through an administrative, judicial, or quasi-judicial procedure which are maintained by any JS/combatant command activity + Consisting of: performance records superseded through an administrative, judicial, or quasi-judicial procedure which are maintained by any JS/combatant command activity - + - + - - + + GRS 1 item 23b(1) Cutoff when superseded. Destroy immediately after cutoff - true + true - + - - + + cutoff superseded - - - + + + destroy immediately|0 - - + + - + - + - + - + + - + Foreign Employee Award Files 0430-02 Foreign Employee Award Files - Decorations to foreign nationals and US citizens not employed by the US Government consisting of: case files of recommendations, decisions, awards announcements, board meeting minutes, and related documents which are maintained by any JS/combatant command activity + Decorations to foreign nationals and US citizens not employed by the US Government consisting of: case files of recommendations, decisions, awards announcements, board meeting minutes, and related documents which are maintained by any JS/combatant command activity - + - - + + N1-218-00-3 item 18 - Permanent. Cut off on completion of case, hold 2 years, then retire to offline storage. Transfer to federal records holding area 5 years after retirement to offline storage. Transfer to NARA 25 years after cutoff. + Permanent. Cut off on completion of case, hold 2 years, then retire to offline storage. Transfer to federal records holding area 5 years after retirement to offline storage. Transfer to NARA 25 years after cutoff. - + - - + + cutoff case_complete - - - + + + transfer Retire to offline storage. Offline Storage year|2 {http://www.alfresco.org/model/recordsmanagement/1.0}cutOffDate - - - + + + transfer - Transfer to federal records holding area. + Transfer to federal records holding area. Federal Records Holding year|5 {http://www.alfresco.org/model/recordsmanagement/1.0}dispositionAsOf - - - + + + accession Transfer to NARA. NARA year|25 {http://www.alfresco.org/model/recordsmanagement/1.0}cutOffDate - - + + - - - + + + + Christian Bohr 0430-02-01 @@ -603,6 +623,7 @@ + Karl Planck 0430-02-02 @@ -611,27 +632,29 @@ - + - + - + + - + Case Files and Papers 0430-03 Case Files and Papers Consisting of library containing information on personnel actions which are maintained by R&A Br and Deputy Chief Information Office None - Disposal not authorized. Disposition pending NARA approval. + Disposal not authorized. Disposition pending NARA approval. - + + Gilbert Competency Hearing 0430-03-01 @@ -640,35 +663,36 @@ - + - + - + + - + Withholding of Within-Grade Increase (WGI) Records 0430-04 Withholding of Within-Grade Increase (WGI) Records - Files concerning an employee’s performance rating of record with work examples which establish less than fully successful performance, notice of withholding of WGI, employee's request for reconsideration of denied WGI, and decision concerning such a reconsideration request which are maintained by any JS/combatant command activity. + Files concerning an employee’s performance rating of record with work examples which establish less than fully successful performance, notice of withholding of WGI, employee's request for reconsideration of denied WGI, and decision concerning such a reconsideration request which are maintained by any JS/combatant command activity. - + - + - - + + N1-218-00-3 item 16 Cut off on completion of WGI action or on separation, whichever is earlier; hold 3 years, then destroy/delete. - + - + cutoff @@ -676,23 +700,24 @@ separation or - - - + + + destroy year|3 {http://www.alfresco.org/model/recordsmanagement/1.0}cutOffDate - - + + - - - + + + + Gilbert WGI Records 0430-04-01 @@ -701,62 +726,64 @@ - + - + - + + - + Payroll Differential and Allowances 0430-05 Payroll Differential and Allowances - Consisting of: information to assist overseas civilian personnel offices to document employee eligibility for foreign post differential and foreign quarters and post allowances, including SF 1190 (Foreign Allowances Application, Grant, and Report) and similar information which are maintained by any JS/combatant command activity. + Consisting of: information to assist overseas civilian personnel offices to document employee eligibility for foreign post differential and foreign quarters and post allowances, including SF 1190 (Foreign Allowances Application, Grant, and Report) and similar information which are maintained by any JS/combatant command activity. - + - + - - + + N1-218-00-3 item 3 Cut off at end of Fiscal Year (FY) in which all allowances granted are terminated, hold 3 years, then destroy. - + - - + + retain all_allowances_granted_are_terminated - - - + + + cutoff fyend|1 {http://www.alfresco.org/model/recordsmanagement/1.0}dispositionAsOf - - - + + + destroy year|3 {http://www.alfresco.org/model/recordsmanagement/1.0}cutOffDate - - + + - + - + + Martin Payroll Differential and Allowances 0430-05-01 @@ -765,73 +792,75 @@ - + - + - - + + - + Miscellaneous Files 0950 Miscellaneous Files Record series for miscellaneous files - + - + - + + - + Civilian Employee Training Program Records 0950-01 Civilian Employee Training Program Records - Decorations to foreign nationals and US citizens not employed by the US Government consisting of: case files of recommendations, decisions, awards announcements, board meeting minutes, and related documents which are maintained by any JS/combatant command activity + Decorations to foreign nationals and US citizens not employed by the US Government consisting of: case files of recommendations, decisions, awards announcements, board meeting minutes, and related documents which are maintained by any JS/combatant command activity - + - - + + GRS 1 item 29b - Cut off annually, hold 5 years, then destroy, or destroy when obsolete, whichever is earlier. + Cut off annually, hold 5 years, then destroy, or destroy when obsolete, whichever is earlier. - + - - + + cutoff year|1 {http://www.alfresco.org/model/recordsmanagement/1.0}dateFiled - - - + + + destroy year|5 {http://www.alfresco.org/model/recordsmanagement/1.0}cutOffDate obsolete - - + + - + + Bob Prentice Training Records (2008) 0950-01-01 @@ -839,6 +868,7 @@ + Beth Tanaka Training Records (2008) 0950-01-02 @@ -846,6 +876,7 @@ + Chuck Stevens Training Records (2008) 0950-01-03 @@ -854,104 +885,107 @@ - + - + - + + - + Purchase of Foreign Award Medals and Decorations 0950-02 Purchase of Foreign Award Medals and Decorations - Forms reflecting purchase of foreign award medals and decorations. + Forms reflecting purchase of foreign award medals and decorations. - + - + - - + + N1-218-00-3 item 11 Cutoff when related record is transferred to inactive storage, hold 1 year, destroy. - true + true - + - - + + cutoff related_record_trasfered_inactive_storage - - - + + + destroy year|1 {http://www.alfresco.org/model/recordsmanagement/1.0}cutOffDate - - + + - + - + - + - + + - + Monthly Cockpit Crew Training 0950-03 Monthly Cockpit/Crew Training - Consisting of skills training/evaluation forms, e.g., AF Form 4031. + Consisting of skills training/evaluation forms, e.g., AF Form 4031. - + - + - - + + N1-218-00-3 item 13 - Cutoff after training is complete, hold 1 year, destroy. + Cutoff after training is complete, hold 1 year, destroy. - + - - + + cutoff training_complete - - - + + + destroy year|1 {http://www.alfresco.org/model/recordsmanagement/1.0}cutOffDate - - + + - + + January Cockpit Crew Training 0950-03-01 @@ -959,6 +993,7 @@ + February Cockpit Crew Training 0950-03-02 @@ -967,66 +1002,68 @@ - + - + - + + - + Science Advisor Records 0950-04 Science Advisor Records - Consisting of: reports, studies, tasking orders, and similar records. Reports are usually informal and unpublished. Records may be generated at all activities + Consisting of: reports, studies, tasking orders, and similar records. Reports are usually informal and unpublished. Records may be generated at all activities - + - + - + N1-218-00-10 item 44 Cut off on completion of study, hold 5 years, then transfer to Inactive Storage. Transfer to NARA 25 years after cutoff. - + - - + + cutoff study_complete - - - + + + transfer Transfer to inactive storage. Inactive Storage year|5 {http://www.alfresco.org/model/recordsmanagement/1.0}cutOffDate - - - + + + accession Transfer to NARA. NARA year|25 {http://www.alfresco.org/model/recordsmanagement/1.0}cutOffDate - - + + - + + Phoenix Mars Mission 0950-04-01 @@ -1035,12 +1072,12 @@ - + - + - + - - \ No newline at end of file + + \ No newline at end of file